Executive Committee Meeting 9/18/2007 - 9/18/2007

Location: Phone Conference

 

In Attendance: Ken Raessler, John Dunphy, Mike Moniz, David Mash, Tom Rudolph (excused), Lee Whitmore (excused)

 

Agenda

 

Executive Committee Meeting

Tuesday, September 18, 2007

7:00PM – 8:00PM

Phone Conference

866-248-05601

*9766901*

 

ACTION ITEMS:

 

KEN: Include the proposed bylaw change in your report to the BoD

 

LEE: Send budget report to Ken for review

 

JOHN: Massage the wording of the goals and send to Executive Committee for review ASAP.

 

JOHN: Complete and send your summary to Ken ASAP.

 

JOHN: Arrange to have a conference line available in the room for Ken and David to participate in the Exec Dir review.

 

JOHN: Include the search for endowment in your report.

 

JOHN: Include the need for membership development in your report.

 

JOHN: Include the need to improve marketing and use of commercial member support in your report.

 

 

1. Electronic means to solicit nominations and votes for new officers.

 

DISCUSSION:

Approved

 

ACTION ITEMS:

 

 

 

2. Review of the Strategic Plan

 

DISCUSSION:

Reviewed, discussed and revised the wording of the goals presented.

 

David suggested that the items listed in the "To achieve this goal, we propose the following:" are more operational in nature and should not be included as part of the stated goal but used as talking points by the Exec Dir in his presentation to elicit discussion from the BoD and if approved or amended then they should be moved to the appropriate Committee(s) in the Operational Plan for action.

 

Mike suggested that all of the goals need to be stated more concisely to include only the "big event statement/vision" ( as discussed in the Officer Face to Face meeting). The use of the descriptive narration / explanation material should beused in a supportive role as part of John's explanation and reasoning for the goal.

 

The suggested stated goals ( not in priority order) are in BLUE.

 

The narrative is in BLACK.

 

The talking points and eventual Operational items are in RED.

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To this end, we set the following goals as strategic initiatives of the organization to be accomplished by the year 2012:

 

#1) Continue to establish state, regional, and local TI:ME chapters, with officers, by-laws and a strong affiliation with the national TI:ME organization, following the model of the 2003-07 Strategic Plan.

 

These organizations will promote TI:ME membership in their communities, provide personnel for state conferences, sponsor local workshops, alone or in conjunction with institutional and commercial members, develop student music technology activities to showcase and recognize student achievement and provide input to the national organization through a Board of Chapter Representatives.

 

The State Chapters goal of the 2003-07 Strategic Plan was realized by the establishment of chapters in Florida, Texas, New Jersey, Pennsylvania, Massachusetts, and Ohio, with more chapters being developed in Maryland, Maine, Georgia, and Virginia. While some chapters are more proactive than others, a pattern of activity is emerging. As the more active chapters develop their programs, they become the models for the chapters that are developing more slowly. Over the next five years, it is important that communication among the chapters have a high priority.

 

To achieve this goal, we propose the following:

 a. Establish a State Chapter PresidentÕs Round Table as a forum for the exchange of ideas and projects.

 b. Each Chapter will set up an alliance with the state MEA to promote the use of technology in music education. Ideally, a member of the state chapter should be the state technology chair or an active member the state technology committee

 c. Maintain a presence at meetings, conferences and in-service events where music educators gather

 d. Expand TI:ME membership

  1. Work with the TI-ME National Committees (Membership, Convention, MarCom)

  2. Develop in-service days and workshops

  3. Promotion of TI:ME courses

 e. Disseminate information to the membership in a timely manner

 

#2) Continue to develop and publish educational materials that will serve our members and contribute to the collective knowledge in the field of music technology.

 

As technology changes, it will drive our need to create publications and establish revenue streams that will further stabilize TI:ME. These publications will need to be updated to make sure our outreach into the area of professional development will keep pace with that growth. Investigate new ways of presenting published information, e.g., online publications and serial-form articles in our newsletter.

 

 To achieve this goal, we propose the following:

 a. Solicit topics from TI:ME membership

 b. Establish publishing goals for each year

 c. Seek periodicals that will publish articles

 d. Develop a plan to publish online

 

#3) Continue to review and revamp existing courses. In addition, TI:ME needs to investigate and implement new ways for course delivery.

 

These could include one-day and weekend courses, on-line offerings, webinars and podcast presentations. Continue to encourage TI:ME affiliation with teacher-training institutions to provide training for in-service music educators. Further, we need to encourage these institutions to offer advanced degrees in music technology adding to the growing pool of knowledgeable teachers and researchers.

 

To achieve this goal, we propose the following:

            a. Maintain a presence in the technology organizations of higher education

             e.g., ATMI, College Music Society

            b. Actively seek potential TI:ME instructors and TI:ME sites,

            c. Develop materials that promote greater use of technology in higher education

 d. Restructure our course delivery to include non-traditional weekend and weekly classes in other venues including public schools and private music technology labs

 

#4) Continue to develop undergraduate TI:ME courses based on the existing SummerTI:ME course materials.

 

The 2007 Undergraduate Pilot Program, an initiative of the Education Committee, needs to be further developed and implemented. At the same time, we need to encourage the introduction of music technology courses in the undergraduate program to position music technology as a norm in music education. TI:ME would increase its member base by encouraging pre-service participation.

Further, undergraduate TI:ME Chapters would be seminal points for building the TI:ME music technology community.

 

To achieve this goal, we propose the following:

 a. Review, edit and implement the 2007 undergraduate pilot program

 b. Develop curricular materials to support this program

 c. Schedule regular meetings with the pilot school supervisors and the Education Committee to establish and update goals

 d. Write a draft curriculum for the undergraduate program

 e. Establish a TI:ME Review Committee to create the draft proposal

 f. The Education Committee will present the final draft to the Board of Directors for approval

 g. The Education Committee can be in charge of publication, dissemination, and yearly review of the curriculum

 h. Develop a presence at NASM, MENC, NAMM etc., to promote music technology as a curricular norm

 

 

#5) Develop an undergraduate TI:ME certification program based on the existing TI:ME program for in-service music educators.

 

The 2007 Undergraduate Pilot Program, an initiative of the Education Committee, needs to be further developed and implemented. TI:ME would increase its member base by encouraging pre-service participation

 

To achieve this initiative, we propose the following:

a. Review and implement the 2007 pilot program of the Education Committee

b. Develop curricular materials to support this program

c. Schedule regular meetings with the pilot school supervisors and the Education Committee to establish goals

d. Write a draft curriculum for the undergraduate program

e. Establish a TI:ME Instructor Committee to review the draft proposal

f. The Education Committee will be in charge of the final draft and publication of the curriculum

g. Present the curriculum to the Board of Directors for final approval

 

#6) Develop programs to recognize the achievements of K-12 students in music technology through local, regional, state and national expositions of student work.

 

This might use the Science Fair model with local, regional, and state levels. Using the Vermont Midi Project model, students can collaborate with students from other schools and with local professionals to produce compositions for performance. This would make TI:ME visible on all levels of the educational scale. It is an opportunity for teachers, students, the industry and TI:ME to work together on high profile projects and would encourage popular support for the work of the organization.

The local programs can be projects of the State Chapters while regional and national projects can be coordinated by the TI:ME national

 

To achieve this goal, we propose the following:

a. Work with local, regional and state TI:ME organizations to develop strategies for student music technology fairs, contests and shows. This can be a project of the State Chapters.

b. Design TI:ME awards to recognize student achievement

c. Encourage local, regional and state organizations to establish strategic  alliances with music stores, music technology retailers, and manufacturers to support the award program

d. Inform school officials and local communities about this TI:ME initiative

e. Provide a national TI:ME event to encourage exceptional music technology achievement   

 

#7) Reevaluate TI:ME Certification to reflect the changing needs and development of technology use by K-12 music educators.

 

While certification has been part of the TI:ME program since its inception, indeed THE burning question at the founding of the organization in 1995, certification and the certification process was developed to make our membership stand out as champions of music technology. It was developed also to give our certified members an advantage in their career development. Our certification program needs to be reviewed and reconstructed to meet the needs of a changing membership. The need for certification needs to be reinvented in the future. Radical questions need to be asked, including the value of certification to our members as an essential credential and as proof of knowledge acquired. In short, is certification a necessary part of the TI:ME mission and, if so, how can we make it more beneficial to our members. Everything about certification and its process needs to be reviewed and reconstructed as necessary.

 

To achieve this initiative, we propose the following:

 a. Establish an ad hoc Certification Review Board under the Education Committee

 b. Establish a method for input by Board Members, Officers, and membership at large to determine the need for and the perception of TI:ME certification to date.

 c. Present findings to the Board of Directors for approval

 

#8) Establish the Executive DirectorÕs office as a full time position with adequate support staff to handle the day-to-day activity of TI:ME.

 

As TI:ME grows as an organization, more time is needed to not only keep up with the daily office activity but to service the organizations needs at conferences and workshops. The Executive Director needs to attend meetings of other related organizations and be on hand to forge alliances on behalf of TI:ME.

 

#9) Develop strategic alliances with administrative, commercial and industry organizations involved with education in addition to music education conferences.

 

The message of TI:ME needs to be heard at meetings in allied areas such as conventions for administrators, school board conferences, and other related education association meetings. We have a need to bring music technology to administrators to help school district decision makers aware of the potential that music technology offers to their schools. This will support our membership and help to educate their supervisors. Contributing to the newsletters and magazines of these organizations will help in taking our case to another level.

 

To achieve this initiative, we propose the following:

            a. Continue to develop a list of target educational and commercial organizations and seek opportunities to establish contact with them

            b. Continue to contact the publication departments of these groups and propose article sharing

 

ACTION ITEMS:

JOHN: Massage the wording of the goals and send to Executive Committee for review ASAP.

 

 

3. Process for the review of the Executive Director

 

DISCUSSION:

David and Ken will develop the written report to be presented to John at the 10/7 meeting prior to the BoD meeting.

 

The report will be presented to John and reviewed by the Executive Committee at 11 am on 10/7/07. 

 

ACTION ITEMS:

JOHN: Complete and send your summary to Ken ASAP.

 

JOHN: Arrange to have a conference line available in the room for Ken and David to participate in the Exec Dir review.

 

4. Review of any by-law changes anticipated.

 

DISCUSSION:

Need to propose a by law change to increase the number of Adv Brd members from 50 to 70 to accommodate the current number and the addition of the Teachers of the Year.

 

ACTION ITEMS:

KEN: Include the proposed bylaw change in your report to the BoD

 

 

5. Central budget report (Lee Whitmore)

 

DISCUSSION:

No discussion

 

ACTION ITEMS:

LEE: Send budget report to Ken for review

 

6. Deliver budget for the next fiscal year (Lee Whitmore)

 

DISCUSSION:

No discussion

 

ACTION ITEMS:

 

7. Report for the search for an endowment

 

DISCUSSION:

This is an Exec Dir goal that needs to be included in John's report. The search requires more than just John's involvement.

 

Suggested that we may need to recommend the hiring of a person with experience in the area of funding searches.

 

ACTION ITEMS:

JOHN: Include the search for endowment in your report.

 

 

8. Add more woman and ÒdiversityÓ on Advisory Board

 

DISCUSSION:

Discussed the election of officers and 3 year terms of Adv Brd members as an opportunity to include more diversity of age, ethnicity, gender and background in future Adv Brd additions. There is a need to develop a plan to ensure that the Adv Brd evolves into a more proactive and involved part of the organization. 

 

ACTION ITEMS:

 

 

9. Action plan for membership development

 

DISCUSSION:

This is an Exec Dir item that needs to be included in John's report.

 

We need a plan to increase membership. Do we need an Ad Hoc Committee of MarCom, Membership, Exec Dir, Officers, AdvBrd and BoD to be actively involved in developing a plan to ensure that TI:ME  membership grows.

 

ACTION ITEMS:

JOHN: Include the need for membership development in your report.

 

 

10. Better job of marketing and using commercial member support

 

DISCUSSION:

This is an Exec Dir item that needs to be included in John's report.

 

 

ACTION ITEMS:

JOHN: Include the need to improve marketing and use of commercial member support in your report.