Officer's Meeting 10/18/2005 - 10/18/2005

Location: Phone Conference

In Attendance: John Dunphy, Tom Rudolph, Mike Moniz, Absent Lee Whitmore

Invited: Rocky Reuter, TI:ME Officers, at 9PM. Mark Lochstampfor

JOHN: Add the advertising plan for the newsletter to the Operational Plan starting in November.

JOHN: Check on the Library membership benefits also receiving free magazines.

JOHN: Need to have a summary of the motions and action items generated at the Directors Meeting.

JOHN: Need to implement the Teacher of the Year process ASAP so it can be completed for awarding at the January National Conference in Florida.

LEE: Look over all of the items in the newsletter proposal and email your comments and vote to Officers.

MARK: Email Christine to provide the information on the printing costs for the newsletter.

OFFICERS: Review the stated membership benefits and clarify.

AGENDA ITEM (977):

Agenda

DISCUSSION:

TI:ME Officers Conference Call

Date: October 18, 2005

Time: 8:30 PM

Phone Information:

866-248-0560

*9766901*

ACTION ITEMS:

AGENDA ITEM (978):

Executive Director's report

DISCUSSION:

1. Discussing the future chair positions for the membership and Exec. Committees

Membership candidates

Sandi MacLeod

Walt Straiton

Suggested that we meet with Walt and discuss the committee chair position and ask Sandi to continue on the committee to support the committee efforts.

Executive Committee candidate

Henry Porny

Suggested that we wait for the more information from Henry and then make the final decision.

2. MPL Update

The number of TIME people available for the setup crew will be limited. We will need to rely upon the vendors supplying the equipment to take care of that area.

3. Newsletter Committee Proposals for review by the TI:ME Officers:

A. Mark Lochstampfor to take over the layout of the newsletter for the cost of the software. He will do the layout gratis - Mark and Steve to discuss sharing files.

Tom, Mike and Rocky voted to accept the proposal A as submitted. We need to get Lee's input and vote.

B. Request to move TI:ME's bulk mailing permit to Capital University. Mark would have his work study students do the sorting at no cost to TI:ME. Mark will investigate the cost of this move and get the TI:ME officers.

Suggested that we offer the work study students a free TIME membership for their "volunteer" work on the newsletter.

C. Request to move printer to Bexley Copy in Columbus. Mark can get them to do the printing at equal or better cost then we are currently paying. Mark requests permission to get a firm quote for the Officers to review.

Need to look at a comparison of the numbers before approval.

D. Mark requests permission to move forward with a 3rd issue in 2005-2006 with the following stipulation: - if not sufficient funds from ads, Mark will produce the issue at no cost and PDF it on the site for email distribution to membership.

Item D is accepted. We need to get Lee's input and vote.

E. Advertising for the newsletter. Mark suggests we add the following items to the TI:ME operational plan for 2005-2006.

Item E accepted. We need to get Lee's input and vote.

The following items for the newsletter need to be added to the Operational Plan.

Item one:

In November: send out request for ads to companies for Winter issue (Conference issue) of Newsletter. Include multiple ad discount for 3 issues (MarCom)

In December: confirm ads for Winter Newsletter (MarCom/Newsletter) In December: review ad income to determine if 2006 3rd issue will be mailed or distributed via email.

In January: send out request for ads to companies for Spring issue ( of Newsletter. (MarCom)

In February: confirm ads for Spring Newsletter issue (Marcom/Newsletter)

In June: send out request for ads to companies for Back-to-School issue ( of Newsletter. (MarCom)

In July: confirm ads for Spring Newsletter issue (Marcom/Newsletter)

4. Magazine fulfillment.

From Joe Perry:

“Although we apologize for the subscription problems, it seems fulfilling magazine subs in Singapore (or internationally) was not something "the magazines" anticipated. Of course, Keyboard, Electronic Musician and Music Education Technology are dedicated to supporting TI:ME and their members. However, international subs/deliveries are problematic and costly for our companies.

I spoke with Valerie and we have a solution that would address the members in Singapore, as well as other international members. We suggest sending our copies to TI:ME each month (possibly Christine Nass?). TI:ME could then forward the copies in one shipment to MusicTEC - or to other international members.

Please let me know if this is acceptable so we can update our print orders for the next issues.

Thanks for your understanding in this matter.”

Officers need to address the issue by contacting Khew, getting his input and then deciding whether TIME wants to handle the bulk mailing of all the magazines to Asia.

Need Khews input into whether he is willing to distribute the magazines from a bulk mailing to the Asian members.

ACTION ITEMS:

MARK: Email Christine to provide the information on the printing costs for the newsletter.

JOHN: Add the advertising plan for the newsletter to the Operational Plan starting in November.

LEE: Look over all of the items in the newsletter proposal and email your comments and vote to Officers.

AGENDA ITEM (979):

New Business

DISCUSSION:

Next Officers call:

- need to have a summary of the motions and action items generated at the Directors Meeting.

- need to implement the Teacher of the Year process ASAP so it can be completed for awarding at the January National Conference in Florida.

ACTION ITEMS:

JOHN: Check on the Library membership benefits also receiving free magazines.

Officers: Review the stated membership benefits and clarify.